Society Registration in India

A society is a group of persons whose main aim is not to earn profits but to serve the society. A society is registered under Societies Registration Act, 1860. A Society is established for the purpose of promoting the charitable activities like sports, cultures, religion, education, arts and poverty reliefs.

The governing members of the society are responsible for the management of the society affairs. The duty of members of the general body includes modification in name and objects, rules & regulations (if necessary) and the election of members of the governing body.

Societies Registration Act, 1860

The Societies Registration Act was established in 1860 with the purpose of enhancing the legal conditions of the society registration for the advancement of fine arts, science and literature. This act has been accepted by several state governments without or with further amendments.


What Is Included In Our Package?

Eligibility Consultation

Document Preparation

Application Drafting

Government Fees

Reasons of Society Registration

A society is established for the advancement of fine arts, science, and literature or for charitable causes and political education. According to the Section 20 of the Societies Act, 1860, a society can be registered for the following purposes -

Maintenance or foundation of reading rooms or libraries.

Maintenance or foundation of galleries or public museum

Promotion or instruction or diffusion of useful knowledge

Promotion of fine arts

Promotion of science and literature

Grant of charitable assistance

Creation of military orphan funds

Diffusion of political education

Social welfare

Social development

Other required social and charitable objectives.

Important Points Related to Society Registration

  • Minimum 7 members are required
  • No PAN card
  • No stamp paper
  • The objective of society registration should be scientific, literary and for charitable purpose.

Procedure of Society Registration in India

A minimum of 7 or more persons are required for the creation of society. Apart from the Indian persons, foreigners, companies and registered societies can also register for the Memorandum of the society. Society can be either registered or unregistered in case of partnership firm. Only the registered societies will be able to withstand consigned properties and/or have an ensemble filed against or by the society. The State Governments maintains the society registration. The society registration application must be created to the specific state authority, where the society registered office is situated. For the registration of a society, the establishing members needs to agree with the society name first and then prepare the Memorandum followed by rules and regulations of the society.

While choosing the name for the registration of a society, it is important to understand that as per the Society Act, 1860, a similar or identical name of a current registered society will not be permitted. The proposed name should not advise for any patronage of state government or government of India.

Memorandum of Association of the Society

The Memorandum of the society along with rules and regulations must be signed by each establishing member and witnessed by Gazetted Officer, Chartered Accountant, first class magistrate, Advocate, Oath Commissioner, Notary Public with their official stamping and complete address. The memorandum of association must also include details of the members of the society registration along with their names, addresses, occupations & designations. For the society registration, the following documents are required to be prepared, submitted and signed -

Request for the registration of the society by providing covering letter signed by all establishing members.

Duplicate copy of Memorandum of society along with certified copy.

Duplicate copy of society’s rules and regulation along with a duplicate copy signed by all the establishing members.

Address proof of society’s registered office along with the NOC (no-objection certificate) issued by the landlord.

Affidavit declaration by secretary or president of the society to explain relationship among subscribers.

Few minutes of meeting regarding society’s registration along with some important documents

Documents Required for Society Registration in India

  1. 1

    PAN card of all the proposed society members needs to be submitted with the application.

    2

    Residence Proof of all the society members also needs to be submitted. The following documents can be used as a valid proof of residence:-

    • Aadhar card
    • Passport
    • Driving License
    • Utility bill
    • Bank statement
  2. 3Memorandum of Association has to be prepared which will include the following clauses and the information:

    • It should contain the address of the society’s registered office.
    • It should contain the details of the members of the society.
    • It should also contain the work and objectives of the society for which it is being established.
  3. 4Articles of Association should also be prepared and must include the following information:

    • It should contain the rules & regulations by which the functioning of the society will be governed and the maintenance of day to day activities.
    • It should contain the rules of getting the society membership.
    • It should also contain the society meeting details and its frequency
    • Auditor’s information
    • Arbitration forms (In case, if there is any dispute between the society members)
    • It should also include the ways for the dissolution of the society.
  4. Rules can be modified after the formation of the society but the set of new rules must be signed by the secretary, Vice President, Chairman and the President of the Society.

  5. 5

    Covering letter describing the objectives or the purpose of the society will be annexed to the starting of the application. It must be signed by all the founding members of the society.

  6. 6Copy of the address proof of the society registered office along with the no objection certificate from the landlord.

  7. 7It should also contain the list of all the members of the governing body along with their signatures.

  8. 7Declaration by the society president that he is willing and competent to hold the said post.

  9. All the documents mentioned above needs to be submitted to the registrar of societies along with the necessary fees in two copies. After receiving the application, the first copy is signed by the registrar as acknowledgement and returned by him while he keeps the second copy for the approval. After proper assessment of the documents, the certificate of incorporation has been issued by the registrar after allotting a registration number to it. The signed rules and regulations with memorandum have to be filed with concerned society or state registrar with a mentioned fee.

    When all the conditions related to the society registration are fulfilled, then the registrar will issue the certificate and certify that the society is registered.

How Finacbooks help in Society Registration in India?

Finacbooks is a leading Indian portal providing accounting, finance & taxation services to small businesses. We are having more than 10 years of experience in helping individuals providing Society registration at a least possible price. We will guide you through the entire process of Society registration. To avail the best deals on Society registration, kindly call us at 8800221252 or you can also e-mail us at info@finacbooks.com

Society Registration FAQ's

No societies are established only for serving the society, not for earning profits.
The district registrar or society’s registrar is having the power to register a society.
Minimum 7 persons are needed to form a society.
A society can be formed because of the following reasons:
  • Promotion of religion, charity, culture, education, literature, and arts
  • Promotion of fine arts and crafts.
  • Commerce & industry knowledge.
  • Scientific temper promotion.
  • Political training and education
  • Sports (not including games of chance)
  • Diffusion of Knowledge or any public purpose.
  • Library maintenance
  • Preservation/collection of philosophical research, technical and historical monuments.
The following guidelines needs to be followed while deciding the name of a society.
  • The society name should not match the name of the existing society in the district.
  • Name registered or denied by Central or State Government via Emblems and Names (Prevention of Improper Use) Act, 1950 or via official guidelines.
  • Indian University or Institute.

The society needs to present a list of the registered societies within 15 days in the general body meeting held each year. The list needs to include the names and addresses of every member of the Executive Committee (Managing Committee) and the officers entrusted with the society administration.

There should be an Executive Committee meeting at least once in three months and there should be a meeting of the General Body at least once in a year. If any modifications take place, the same will be recorded with the registrar. Minutes of meeting will be recorded with the registrar of the society.

According to the by-laws of the society, the society requires to select members of the Executive Committee.

Memorandum of association can be revised by providing notification in a general body meeting by getting approval from most of the members. Memorandum of association can be revised by law and needs to be filed within one month with the Registrar.
Yes, the society records are considered as public records. As per Section 24, any person can view the society records and make a duplicate copy.
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