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What is Society Registration?

As per the society registration act 1860, a society is a group or association of individuals incorporated and united for a common purpose of promoting & making advancement in the field of art, education, culture, sports, music etc. Minimum 7 members are needed for the registration of the society. It is mandatory for the group of individuals planning to form a society to obtain society registration as per the society registration act, 1860. Therefore, it is essential for the proposed society members to apply for registration of society online to complete the registration process as fast as possible. Society registration is managed by the state government. There are various duties performed by the governing and general body members of the society. The governing body members manage the affairs of the society, whereas general member duties include the appointment of governing body members, modification of name, objects and society rules & regulations. A foreigner can also apply to become a society member in India.

Societies Registration Act

Society registration act 1860 is an act introduced in India for the registration of entities established with the objective of benefitting the society by promoting health, education, employment, culture, sports, music etc. The main objective of each & every organization registered under the society registration act is a charity & not to earn profits. Under the society act, 7 or more people can form a society through the Memorandum of Association. In order to apply for society registration, proposed society members need to file a memorandum of association along with bye-laws of the society. A Memorandum of association should be duly signed after taking consent from all the members of the society.

Purpose of Society Registration

As per the society registration act, the main objective of doing society registration is the promotion & development of arts, literature or science as well as providing adequate knowledge about these fields to people in order to raise awareness among them. A society is generally registered for charitable purposes. Every registered society must comply with society rules & regulations after online society registration.

As per the society registration act, a society can be incorporated for the following purposes –

  • Promotion of fine arts
  • Promotion of literature & science
  • Creation of military orphan funds
  • Grant of charitable assistance
  • Spreading political education to raise awareness among people
  • Promoting & spreading useful knowledge to people
  • Foundation or maintenance of reading rooms or libraries
  • Foundation or maintenance of galleries or public museums
  • Collections of Mechanical & Philosophical inventions, designs & instruments.
  • Collections of natural history
Society Registration

Memorandum of Association of the Society

The Memorandum of the society along with rules and regulations must be signed by each establishing member and witnessed by Gazetted Officer, Chartered Accountant, first-class magistrate, Advocate, Oath Commissioner, Notary Public with their official stamping and complete address. The memorandum of association must also include details of the members of the society registration along with their names, addresses, occupations & designations. For the society registration, the following documents are required to be prepared, submitted and signed -

Request for the registration of the society by providing a covering letter signed by all establishing members.

Duplicate copy of the Memorandum of society along with a certified copy.

Duplicate copy of society’s rules and regulations along with a duplicate copy signed by all the establishing members.

Address proof of society’s registered office along with the NOC (no-objection certificate) issued by the landlord.

Affidavit declaration by secretary or Society president to explain the relationship among subscribers.

Few minutes of the meeting regarding society’s registration along with some important documents

Documents Required for Society Registration

  • PAN card - PAN card of all the proposed members of the society along with the application
  • Residence proof - Residence proof of all the members of the society. A valid residence proof can be a –
    1. Aadhaar card
    2. Passport
    3. Utility bills such as Electricity bill, Water bill, Mobile bill, Gas bill etc.
    4. Driving license
    5. Bank statement
  • Memorandum of association – It covers all the following clauses and information –
    1. Name, address, designations & occupation of the society members
    2. Address of the registered office
    3. Objectives of the society
  • Articles of association – It covers all the following information –
    1. Rules & regulations pertaining to the society & maintenance of day to day activities.
    2. Rules for taking society membership
    3. Details about society meeting along with its frequency
    4. Form of arbitration in case any dispute arises between the members of the society
    5. Auditors information
    6. Ways for society dissolution
  • Formed rules can be changed, but a new set of rules must be signed by the President, Vice-president, Chairman and Secretary of the society.

  • Covering letter - A covering letter mentioning the purpose of establishing the society. It must be signed by all the founding members of the society.
  • List of governing members - List of governing members of the society along with their signatures.
  • Registered office address - Copy of proof of the registered office address along with no objection certificate (NOC) from the landlord (if rented).
  • Declaration by the Society President - A declaration made by the president of the proposed society to ensure his willingness & competence to hold this post.

Society Registration Procedure

The step by step procedure of incorporating a society is as follows –

  • Major criteria – The first & the major criteria essential to apply for society registration is the minimum number of persons required to form a society. A minimum of 7 members are required to form a society. It becomes easy for companies or foreign nationals to form a society under the Indian societies act.
  • Searching a unique name – To register a society, you must search for a unique name that should not be duplicated and accepted by all the members of society. A Society name proposed by the society members should not match with any existing society name; otherwise your application will be opposed by the existing registration holder, and it may get rejected. Names prohibited by any other statutory provisions will also get excluded.
  • Preparation of MOA & Bye-laws – Memorandum of association along with society rules & regulations (Bye-laws), must be signed by each and every member of the society in the presence of oath commissioner, Gazette officer, Notary public, Advocate, Chartered accountant or first class magistrate with their complete address along with official stamps. All these documents can be written/typed/printed on plain paper. Designations should be properly distributed among the members of the society. The functioning of the society is controlled by the members of the society collectively called the governing body. All the society members are elected for a specific period and can be re-elected through elections again. There are various clauses under the Memorandum of association –
    • Name clause
    • Object clause
    • Registered office clause
    • General body member clause & list
    • Governing body member/Office bearers clause & list
  • Drafting of rules & regulations – In the third step, rules & regulations are drafted and certified by the members of the governing body, i.e. Chairman, President & Vice-president.
  • Submission of required documents & registration application – In the fourth step, the document of MOA & bye-laws are filed to the registrar of society under the state government. If the registrar of societies is satisfied with the society rules and regulations and the documents filed along with the application by the governing body, the registrar approved the application and issues a certificate of society registration to the governing body along with the Society registration number. The society registration generally takes one month from the date of submission of the application.

Advantages of Society Registration

  1. Once a society is registered, it will be considered as a separate legal entity.
  2. Society contains the right to buy, sell, rent or lease property.
  3. A society can borrow money or even enter into any legal contract in its own name.
  4. A society is provided exemption from Income tax.
  5. The members of the society are not personally liable for any debt or obligations.

Limitations of Society Registration

  1. Neither a system of equity investment nor a system of ownership exists in a society.
  2. It is basically made for the benefit of the people of the society and not for the aim of earning profits. It is basically incorporated for a charitable purpose.
  3. Lack of professionalism
  4. Not allowed to accept deposits from the public.

Society Registration FAQ's

Go to the state society registration portal and choose validation to check the society registration online.

It is mentioned on the society registration certificate issued by the State government.

In order to renew your society registration, you need to submit the application for renewal after 5 years of registration along with the relevant documents.

  1. Make a Plan to form an association as per the association guidelines
  2. Identify other existing associations and define the competition
  3. Fund your association
  4. Incorporation your association
No societies are established only for serving the society, not for earning profits.
The district registrar or society’s registrar is having the power to register a society.
Minimum 7 persons are needed to form a society.
A society can be formed because of the following reasons:
  • Promotion of religion, charity, culture, education, literature, and arts
  • Promotion of fine arts and crafts.
  • Commerce & industry knowledge.
  • Scientific temper promotion.
  • Political training and education
  • Sports (not including games of chance)
  • Diffusion of Knowledge or any public purpose.
  • Library maintenance
  • Preservation/collection of philosophical research, technical and historical monuments.
The following guidelines need to be followed while deciding the name of society.
  • The society name should not match the name of the existing society in the district.
  • Name registered or denied by Central or State Government via Emblems and Names (Prevention of Improper Use) Act, 1950 or via official guidelines.
  • Indian University or Institute.

The society needs to present a list of the registered societies within 15 days in the general body meeting held each year. The list needs to include the names and addresses of every member of the Executive Committee (Managing Committee) and the officers entrusted with the society administration.

There should be an Executive Committee meeting at least once in three months, and there should be a meeting of the General Body at least once a year. If any modifications take place, the same will be recorded with the registrar. Minutes of the meeting will be recorded with the registrar of the society.

According to the by-laws of the society, the society requires selecting members of the Executive Committee.

Memorandum of association can be revised by providing notification in a general body meeting by getting approval from most of the members. Memorandum of association can be revised by law and needs to be filed within one month with the Registrar.
Yes, society records are considered public records. As per Section 24, any person can view the society records and make a duplicate copy.

How FinacBooks help in Society Registration in India?

FinacBooks is a leading Indian portal providing accounting, finance & taxation services to small businesses. We are having more than 10 years of experience in helping individuals providing Society registration at a least possible price. We will guide you through the entire process of Society registration. To avail the best deals on Society registration, kindly call us at 8800221252 or you can also e-mail us at info@finacbooks.com


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