ESI stands for Employee state insurance. Employee state insurance is a self-financing social security & health insurance scheme offering medical & disablement benefits to Indian workers. It is governed by ESI act, 1948. It is an autonomous body whose funds are managed by employee state Insurance Corporation under the ministry of labour & employment. It offers tremendous benefits to employees. Its main aim is to provide medical & cash benefits to employees and their families through their large network of offices, dispensaries & hospitals throughout India.

All entities registered under ESI act must file ESI returns. As per ESI act, any employee earning Rs.15000 or less per month must contribute 1.75% to the ESI fund whereas employer must contribute 4.75% towards ESI fund.


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Documents Regularly Maintained For Filing ESI Returns

The documents needed to be regularly maintained for filing ESI returns are as follows –

  1. Register for Form 5
  2. Register for wages
  3. Attendance register
  4. Register for any accidents occur within the office premises.
  5. Monthly challans & returns submitted for ESI

Benefits Of Employee State Insurance Corporation (ESIC)

The employees registered under ESIC is entitled to the following benefits given below –

  • Medical treatment for employees and their dependent family members.
  • Unemployment cash benefits
  • Maternity leave for women employees
  • Sickness benefits for certain diseases
  • Enhanced sickness
  • Rehabilitation allowance

How To File Employee State Insurance (ESI) Returns in India?

There are two ways to File Employee State Insurance (ESI) Returns

  1. File Employee State Insurance (ESI) Returns Through Challan
  2. File Employee State Insurance (ESI) Returns Through Website

File Employee State Insurance (ESI) Returns Through Challan

Every ESI registered company has to file ESI returns half-yearly. They have to mention all the changes made in the preceding year. ESI contribution should be submitted every half-yearly between 1st April to 30th September and from 1st October to 31st march to the nearest branch office or ESIC regional commissioner attaching form no.5 with ESI challan. It should be filed within 42 days from the last date being 12th November for period April to September & 12th May for October to march.


How To File Employee State Insurance (ESI) Returns Through Website

These steps should be followed while filing ESI returns through website –

  1. In the first step, Go to ESI website – www.esic.nic.in and use your 17 digit registration number as user-id and password (given by ESIC) and login the account.
  2. After logging in, go to monthly contribution section on the home page and select “view RC”.
  3. When you select “view RC”, details of the employer contribution towards ESI as well as the wages details will be displayed on the screen
  4. In the fourth step, you have to verify all the details. While verifying the details, if you noticed that you have done a short payment for any employee. Then, you have to generate supplementary challans by clicking on “Modify challan “option given under section of monthly contribution to make the due payment.
  5. In the last step, kindly do self-certification given under “monthly contribution” section. Click on declaration check box and submit the return. In case you are employing 40 or more employees, kindly upload CA certificate before clicking the submit button.

Penalties for Not Filing ESI Returns

Not filing ESI returns in time will attract penalties and they are as follows –

  1. Any violation of the provision of the act will leads to imprisonment up to 2 years & fine up to Rs.5000
  2. Continuous violation of the act will leads to imprisonment up to 5 years & fine up to Rs.25000.

FAQ’S for Filing ESI Returns

It is an autonomous body managed by employee state Insurance Corporation which helps workers by providing them medical and disablement benefits under ESI act, 1948.
It is a 17 digit unique identification number allotted to all the establishments registered under ESI act, 1948.
Employer and employee both has to contribute towards ESI. Employer needs to contribute 4.75% to the ESI fund whereas employee needs to contribute 1.75% to the ESI fund.
There are two half-yearly periods for ESI contribution -
  1. First period – 1st April to 30th September
  2. Second period – 1st October to 31st March
The documents need to be maintained regularly to file ESI returns are register for form 5, attendance register, wages register, Accident register, monthly challans & returns submitted to ESI and the inspection book.
The due dates of both half-yearly periods for ESI contribution are given below –
  1. 12th November is the due date for first period i.e. 1st April to 30th September.,
  2. 12th May is the due date for second period i.e. 1st October to 31st March

You can submit your ESI contribution within 42 days from the last date of both the periods.

Violation of any provisions of ESI act will attract penalties and leads to –
  1. Imprisonment up to 2 years & fine up to Rs.5000
  2. Imprisonment up to 5 years & fine up to Rs.25000 in case of continuous violation.
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