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Updated on 29 Sep 2020  9.00 AM IST | 4 min read

Employee Provident Fund (EPF) Registration in India

Employee Provident Fund is one of the most important platforms of savings for all those peoples working in public or private sector in India. It is a statutory body formed by employee’s provident fund and miscellaneous provisions act, 1952 under the administrative control of the Ministry of Labour, Government of India.

EPF scheme is applicable to all salaried employees. The Employee Provident Fund Scheme offers retirement benefits to the employees. EPF Registration is mandatory for all those organizations or companies who are having 20 or more than 20 employees including temporary or permanent employees.

In case the number of employees in an organization is less than 20, they can voluntarily register for the Employee provident fund at the regional provident fund office whereas the Companies having more than 20 employees need to register themselves with EPFO within 1 month. If delayed, it will lead to fines, penalties etc.

20 employees also include contractual employees such as security, housekeeping and other contractual workers of the business. All those co-operative societies whose employee strength is 50 or more also need to register themselves for the employee provident fund (EPF).The registered organizations come under the rules and regulations of the act and these rules and regulations are still applicable when their employee strength becomes less than the minimum number of employees.

Employers need to register themselves for Provident fund either online or offline. It is best for the employer to register via online mode. The employer can download the registration form from the official portal of Employees Provident Fund Organization i.e. www.epfindia.gov.in.

What Is Included In Our Package?

Eligibility Consultation

Document Preparation

Application Drafting

Government Fees

Important information for Employee Provident Fund

For successful registration of the Employee Provident Fund, the employer needs to provide the following information -

  1. 1

    Name and address of the company

  2. 2Information of the branch and the head office

  3. 3Incorporation or registration date of the company

  4. 4

    Employee basic details like name, joining date, salary etc.

  5. 5

    Total employee strength of the company

  6. 6

    Type of activities the enterprise or business engaged in i.e. service, production, manufacturing etc.

  7. 7

    Information regarding the legal status of the company. For example – Whether it is a society, partnership firm, public or a private company.

  8. 8

    Owner information including the address as well as partners & directors information.

  9. 9

    Information regarding employee’s wages. For example, total salary paid to the employee per month.

  10. 10

    Bank details of the company

  11. 11

    PAN Details

  12. 13

    A form named as “Performa for Coverage” required to be filled. This form contains the information mentioned above to complete the registration process.

  13. 14

    To finish all the formalities, the employers require to submit form 5A with Annexure 1

Documents Required for Provident Fund registration

Certain documents are provided by employers for Employee Provident Fund Registration. For successful registration, the complete list of documents are given below –

  • PAN card
  • Incorporation Certificate
  • Address proof in the name of the establishment
    • Electricity bill
    • Water bill
    • Telephone bill
    • Rent agreement
  • Digital signature of the authorized applicant
  • Specimen signature of directors & other authorized signatories.
  • Cancelled cheque of establishment
  • Consent of majority of employees (In case of voluntary registration)

In spite of these documents, there are some other documents which may be needed in other exceptional cases –

  • First purchase bill of raw material and machinery
  • First sale bill
  • Banker’s details
  • GST registration certificate
  • Salary & wages register
  • Monthly employee strength record

Eligibility for EPF Registration

An organization needs to fulfil the below mentioned criteria in order to get eligible for PF registration –

  1. Any establishment (factory or organization) with 20 or more employees.
  2. Any establishment having less than 20 workers and has been notified of compulsory registration for not less than 2 months.
  3. If employer & employees of the same organization mutually agreed to apply for PF and notice has been sent to the central PF commissioner from the date of the agreement.
  4. An organization can also apply for voluntary PF registration in case the employees are less than 20.
  5. Every employee has a right to avail PF facility provided by the government. PF contribution & deduction is employer’s responsibility.

Benefits of Provident Fund Registration Online

The benefits of PF registration online are as follows –

Single account

The provident fund account can be transferred (in case you switch the Job) and carried forward easily without any problem. A UAN number is allotted to employees after PF registration which is valid for a lifetime.

Risk cover

Provident fund provides life cover to employees and helps in covering the financial risk faced by them in their lives. For ex – Provident fund help the dependents of employee in case of illness, retirement or death of an employee.

Emergency fund

Life is uncertain and any emergency situation can take place anytime. Hence, in emergencies like illness, weddings, educational expenses & mishap, emergency fund can be of great help.

Pension Coverage

PF also covers employees on retirement in the form of pension coverage. It not only helps in saving the amount for your future but also provides you pension after retirement age.

Employee deposit linked insurance scheme –

Every person who is having a registered PF account is eligible for “Employee deposit linked insurance scheme” that required only 0.5% of the salary deduction as premium.

Extended goals

Amount earned from PF account can be very helpful in situations like buying property or setting up children fund.

Steps Covered for EPF Registration under ESIC Registration Process

The following procedure is followed under Employee state insurance corporation (ESIS) –

  • In the first step, all the details and documents of an employee is collected
  • In the second step, EPFO registration has been done for the establishment
  • Registration of the digital signature certificate of the employer
  • Fill the application form and mention all employer details
  • Submit the filled form after completion for verification
  • Get PF registration certificate & a UAN number.

How Finacbooks help in EPF Registration in India?

Finacbooks is a leading Indian portal providing accounting, finance & taxation services to small businesses. We are having more than 10 years of experience in helping employees providing PF registration at a least possible price. We will guide you through the entire process of PF registration. To avail the best deals on PF registration, kindly call us at 8800221252 or you can also e-mail us at info@finacbooks.com

Provident Fund Registration FAQ's

A company having 20 or more employees needs to register with PF department.
The process of EPF is 100 % online. Therefore, there is no need to present physically for EPF registration.
No, there is no need to pay any additional amount rather than registration fee.
Only 4 to 5 days are required for EPF registration.
Employers contribute 12% of the basic salary for both schemes out of which 8.33% is contributed towards pension scheme and 3.67% is contributed towards provident fund.


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