Employee Provident Fund Registration

Employee Provident Fund is the most important platform of savings for all those peoples working in public or private sector in India. It is implemented by Employee Provident Fund Organization (EPFO).

EPF scheme is applicable to all salaried employees. The Employee Provident Fund is that scheme which offers benefits of the retirement to the employees. EPF Registration is mandatory for all those organizations or companies which are having 20 or more than 20 employees including temporary or permanent employees.

If the number of employees in an organization is less than 20, they can register voluntarily for the Employee provident fund with the regional provident fund office whereas the Companies having more than 20 employees need to register themselves with EPFO within 1 month. If delayed, it will lead to fines, penalties etc.

20 employees also include contractual employees such as security, housekeeping and other contractual workers of the business. All those co-operative societies whose employee strength is 50 or more also need to register themselves for the employee provident fund (EPF).The registered organizations come under the rules and regulations of the act and these rules and regulations are still applicable when their employee strength becomes less than the minimum number of employees.

The employers need to register themselves either online or offline. It is best for the employer to register via online mode. The employer can download the registration form from the official portal of Employees Provident Fund Organization i.e. www.epfindia.gov.in

What Is Included In Our Package?

Eligibility Consultation

Document Preparation

Application Drafting

Government Fees

Important information for Employee Provident Fund

For successful registration of the Employee Provident Fund, the employer needs to provide the following information -

  1. 1

    Name and address of the company

  2. 2Information of the branch and the head office

  3. 3Incorporation or registration date of the company

  4. 4

    Employee basic details like name, joining date, salary etc.

  5. 5

    Total employee strength of the company

  6. 6

    Type of activities the enterprise or business engaged in i.e. service, production, manufacturing etc.

  7. 7

    Information regarding the legal status of the company. For example – Whether it is a society, partnership firm, public or a private company.

  8. 8

    Owner information including the address as well as partners & directors information.

  9. 9

    Information regarding employee’s wages. For example, total salary paid to the employee per month.

  10. 10

    Bank details of the company

  11. 11

    PAN Details

  12. 13

    A form named as “Performa for Coverage” required to be filled. This form contains the information mentioned above to complete the registration process.

  13. 13

    To finish all the formalities, the employers require to submit form 5A with Annexure 1

Documents needed for Provident Fund registration

Certain documents are provided by employers for Employee Provident Fund Registration. For successful registration, the complete list of documents are given below –

Company PAN Details

Copy of partnership deed (in case of partnership firm)

Memorandum of Association and Articles of Association

Employee’s salary details

Balance sheet details

Registration certificate copy of the societies

All the necessary legal documents needed under the income tax act

Copy of the objectives and rules provided by the society

Incorporation certificate issued by the Registrar of Companies of a public or a private Limited Company

Incorporation proof such as license issued by the authorities/invoice of first sales etc.

Frequently Asked Questions

A company having 20 or more employees needs to register with PF department.
The process of EPF is 100 % online. Therefore, there is no need to present physically for EPF registration.
No, there is no need to pay any additional amount rather than registration fee.
Only 4 to 5 days are required for EPF registration.
Employers contribute 12% of the basic salary for both schemes out of which 8.33% is contributed towards pension scheme and 3.67% is contributed towards provident fund.

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