Home / ESI Registration

Updated on 21 Sep 2021  9.00 AM IST | 4 min read

Online ESI Registration in India

The full form of ESI is Employee State Insurance. ESI is handled by an autonomous body called Employee State Insurance Corporation which comes under Ministry of Labour and Employment, Government of India. ESI scheme is initiated for the Indian workers.

Under this scheme, the employer offers various medical, monetary and other benefits to the workers. Companies having more than ten employees (in some states, it is 20) and having maximum salary of Rs.15,000 has to mandatorily register itself with the Employee State Insurance Corporation.

Under this scheme, the employer needs to contribute 4.75% of the total monthly salary payable to the employee whereas employee needs to contribute only 1.75% of the total monthly salary. The employees whose salaries are less than 100 rupees per day are exempted to pay this contribution.

Advantages of ESI Registration

The advantages of ESI registration are as follows:

  1. 1

    Medical expenses for old age care

  2. 2

    Funeral expenses

  3. 3

    If an employee declared disabled or dead at work, then 90% of the employee salary is given to his or her family or dependents every month.

  4. 4

    Maternity benefit provided to the women employees in the form of paid leaves.

  5. 5

    Medical benefits to the employee and to the family members

  6. 6

    If the employee illness is certified and his or her illness lasts for maximum 90 days in a year, sickness benefit is provided to the employee at the rate of 70% in the form of salary.

What Is Included In Our Package?

Eligibility Consultation

Document Preparation

Application Drafting

Government Fees

Entities covered by ESIC (Employees' State Insurance Corporation)

The following entities are covered under ESI as per government notification dated Sec 1(5) of the ESI act –

  • Shops
  • Cinemas
  • Restaurants or hotels only engaged in sales
  • Newspaper establishments (not covered under the factory act)
  • Establishments of road motor transport
  • Private educational institutions

Documents required for ESI registration in India

The documents needed for the ESI registration are as follows:

Certificate of registration in case of a company or partnership deed in case of a partnership firm.

Certification of registration obtained under factories act or shops and establishment act

Memorandum of association and articles of association of the company

PAN card of all the employees and the business entity.

Attendance registers of the employees

List of shareholders of the company

List of directors of the company

Cancelled cheque of company’s bank account

Compensation details of all the employees

List of all employees working in the company

After collecting the documents mentioned above, we have to fill the registration form (Form no.1) and the same has to be filed on the portal along with the documents mentioned above.

Documents Required for ESI Return Filing

After registration, we have to file ESI returns and it is required to be filed two times in a year. The following documents are needed at the time of filing returns –

  • Monthly returns and challan
  • Attendance register of the employees
  • Wages register
  • Form 6 - register
  • Accident register (Record of accidents happened at the workplace)

How Finacbooks help in ESI Registration in India?

Finacbooks is a leading Indian portal providing accounting, finance & taxation services to small businesses. We are having more than 10 years of experience in helping companies for ESI Registration in India. We will guide you through the entire process of ESI Registration in India. To avail the best deals on ESI Registration, kindly call us at 8800221252 or you can also e-mail us at info@finacbooks.com

ESI Registration FAQ's

An employer needs to apply within 15 days via Form 01 after the act becomes applicable to an establishment.
Yes, it is necessary for the employer to register their unit under ESI
Every employer covered under ESI act has to comply with various compliances such as deposit of monthly contribution, maintenance of registers and records, reporting to ESIC authorities in case of change in business activity, address, ownership and the management.
No, the benefits offered to insured employees are not transferable.
Yes, It is necessary for the employer to register under ESI scheme, because it is the employer’s statutory responsibility to register their establishment within 15 days under the ESI act from the date of applicability of the ESI act.
The ESI code is a 17-digit unique identification number and it is allotted to every registered establishment. It is generated through the ESIC portal on submission of form-1 along with the required documents or generated on receipt of a survey report from the social security officer.
When an establishment or factory is covered under the act, it continues to be covered regardless of the fact that the number of covered employees employed at a time falls below the required limit or if there is a change in the manufacturing activity.
If the employee wages exceeds the wage limit prescribed by the central government after beginning of the contribution period, he continue to be an employee till the contribution period ends. Therefore, contribution is to be deducted from the total wages of the employee
No, over time is not included for calculating the wage ceiling limit for coverage of an employee
Contribution will be paid for the employee into a bank duly authorized by the corporation within 21 days of the last day of the month in which the contribution is due.

Total amount of contribution for all employees every month can be deposited in any SBI branch in cash or by cheque or demand draft on generation of challan through ESIC portals. It can also be paid online through SBI internet banking.

If employer failed to pay the contribution within the time limit, he or she will be liable to pay simple interest at the rate of 12% per annum for each default day.
  • Accident report in Form 12
  • Absence verification report such as employee records including attendance, wages and books of accounts.
It includes a complete treatment from start to finish.
The financial year is divided into 2 six monthly contribution periods i.e. 1st April to 30th September and 1st October to 31st march of the next year.
If an employee declared disabled or dead at work, then monthly pension is given to his or her dependents or family members.


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Due Dates

  • GSTR-7 Summary of Tax Deducted at Source (TDS) and deposited under GST laws

    Sep 10th ,2021
  • GSTR-8 Summary of Tax Collected at Source (TCS) by e-commerce operators under GST laws

    Sep 10th ,2021
  • GSTR 1 for Aug 2021 (turnover more than INR. 1.50 Crore)

    Sep 11th ,2021
  • GSTR-6 Details of Input Tax Credit (ITC) received and distributed by an Input Service Distributor (ISD)

    Sep 13th ,2021
  • GSTR-3B is a summary return to be filed by all taxpayers except those registered under the composition scheme, every month. However, from 1st January 2021, there is also quarterly filing option provided to taxpayers with annual aggregate tunrover of up to Rs.5 crore, opting for the QRMP scheme for Aug Month. (Aggregate turnover exceeding Rs.5 crore in the previous financial year)

    Sep 20th ,2021
  • GSTR-3B is a summary return to be filed by all taxpayers except those registered under the composition scheme, every month. However, from 1st January 2021, there is also quarterly filing option provided to taxpayers with annual aggregate tunrover of up to Rs.5 crore, not opting for the QRMP scheme for Aug Month. (Aggregate turnover up to Rs.5 crore in the previous financial year)

    Sep 20th ,2021