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What is an APEDA?

Governed and administered by the Ministry of Commerce, Government of India, APEDA i.e. Agricultural and Processed Food Products Export Development Authority is an online portal which is developed to provide all relevant and important information on Indian agricultural products to the international buyers.

Apart from providing the relevant information, APEDA also serves as a universal online meeting point for the exporters and importers wherein they can receive trade enquiries and offers and can also make demands and specific queries.

Constituted under Agriculture and Processed Food Products Export Development Authority Act 1985, APEDA provides financial assistance, information, along with formulation and implementation of the standards in order to develop the products and thus enhance the export of scheduled products. To gain the benefits of APEDA, all the exporters of scheduled products need to register themselves with the APEDA.

What is APEDA? – APEDA Registration Process & Advantages

Administered and governed by the central government, it has assigned various functions to APEDA in order to meet its main objective of promoting the export of the scheduled products and thus the concerned authority of APEDA needs to implement the rules and guidelines framed by the central government. The products scheduled under APEDA are as below:

  1. Floriculture and seeds
  2. Fresh fruits and vegetables
  3. Processed foods
  4. Meat and meat products
  5. Dairy Products
  6. Confectionery, biscuits and bakery products
  7. Honey, jaggery and sugar products
  8. Alcoholic and non-alcoholic beverages
  9. Groundnuts, peanuts and walnuts
  10. Pickles, papads and chutneys
  11. Guar Gum
  12. Herbal and medicinal plants
  13. Cocoa and its products, chocolates of all kinds
  14. Poultry and poultry products
  15. Cereals
  16. Organic Products

Assigned Functions of APEDA

Central government has assigned various functions to the APEDA authority in order to meet its objectives, such as:

  • To improve the packaging of the scheduled products;
  • To improve the marketing of the scheduled products on international level;
  • Timely development of the scheduled products along with promotion of export oriented production of scheduled products;
  • To fix the standards and specifications for the scheduled products for export purpose;
  • Timely inspection of meat and related products in slaughter houses; processing plants, storage plants and any other places where the products are stored after their production so that the quality of the product is not compromised.
  • Registration of exporters of the scheduled products on payment of the complete fees.
  • To provide financial assistance for the development of the industries for the production of scheduled and export oriented products.
  • Timely collection of statistics from the owners of the factories which are engaged in different functions such as production, processing, packaging, marketing or export of the scheduled products.

APEDA Authority Composition

As per the central government guidelines, APEDA authority consists of following members:

  • A chairman, appointed by the Central Government
  • The Agricultural Marketing Advisor to the Government of India, ex-official.
  • One member, appointed by the Central Government, representing the Planning Commission.
  • Three members of parliament, wherein two are selected by the House of People and one by the Council of States.
  • Eight members appointed by the Central Government from the following ministries:
    • Commerce
    • Finance
    • Food
    • Civil Aviation
    • Shipping and transport
    • Civil supplies
    • Industry
    • Agriculture and Rural Development
  • Five members appointed by the Central Government in rotation of the alphabetical order as per the States and the Union Territories.
  • Seven members appointed by the Central Government representing the following:
    • National Horticultural Board
    • Indian Council of Agricultural Research
    • National Agricultural Cooperative Marketing Federation
    • Central Food Technological Research Institute
    • Indian Institute of Packaging
    • Spices Export Promotion Council
    • Cashew Export Promotion Council.
  • Twelve members appointed by the Central Government representing the following:
    • Packaging Industry
    • Meat, Poultry and Dairy Products Industries
    • Fruit and Vegetable Product Industries
    • Other Scheduled Products Industries

APEDA Presence

Having its head office in New Delhi, APEDA has 5 regional offices and 13 virtual offices, namely:

Regional Offices

  1. Mumbai
  2. Kolkata
  3. Bangalore
  4. Hyderabad
  5. Guwahati

Virtual Offices

  1. Thiruvananthapuram (Kerala)
  2. Bhubaneshwar (Orissa)
  3. Srinagar (J&K)
  4. Chandigarh
  5. Imphal (Manipur)
  6. Agartala (tripura)
  7. Kohima (Nagaland)
  8. Chennai (Tamil Nadu)
  9. Raipur (Chattisgarh)
  10. Ahmedabad (Gujarat)
  11. Bhopal (Madhya Pradesh)
  12. Lucknow (Uttar Pradesh) and
  13. Panaji (Goa)

Registration With APEDA

In order to register yourself with APEDA, you need to abide by its guidelines. Once you have gone through the guidelines, you can register yourself with APEDA through two ways, i.e.

  • Through APEDA Head or Regional Office: For getting yourself registered as an exporter with APEDA, you need to submit the required filled form along with set of following documents :
    • Self-certified copy of import-export code issued by D.G.F.T
    • Application form dully filled and signed by the authorized signatory.
    • List of Directors/Partners/Proprietor on company’s letterhead in triplicate.
    • Self-attested copy of PAN Card.
    • Bank certificate duly signed by the authorities.
    • In case of Pvt. Ltd./Public Ltd. Co.’s/ societies, a copy of Memorandum and Articles of Association and in case of partnerships, notarized partnership deed should be submitted.
    • In case you, as an exporter want to register yourself as a Manufacturer Exporter, you need to submit the copy of company’s registration with FFO, Directorate of Industries, State Dept of Horticulture/Agmark/EIA etc.
    • Cash or DD/Pay order of Rs 5000/- in favour of APEDA payable to the specific APEDA office.
  • Online Registration: In case you want to do the registration online, you can do so by paying fees of Rs 5,000/- through credit card. Once you login to the APEDA website, you would be asked to fill in the basic details, IE code, email id and mobile number. On the successful entry of the required field, you will be given a one time password to check the authentication of the filled in information. Once verified, you need to submit the required set of documents in the JPEG, PNG or PDF format as per the size prescription. Hereafter, you will be directed to the payment page where you have to pay the required payment. On the successful completion of the payment, you will be given your application number i.e. RCMC which you need to save carefully.

Irrespective of the mode you choose for registering yourself as an exporter of scheduled products with APEDA, you need to ensure that you do so within a month of undertaking the export. Once registered, it will remain valid unless cancelled by the concerned authorities and all registered members are governed by the rules under the Agriculture and Processed Food Products Export Development Authority Act.

Procedure And Documents Required For Filling Of Application For Financial Assistance Under APEDA:

  • It is important and mandatory to fill the application online through the Submit FAS Application section on the APEDA website.
  • Proposal with details such as company profile, existing infrastructure, proposed infrastructure, nature of the project, benefit to the existing facility from the proposed facility with quotations need to be submitted.
  • Once you have submitted the asked documents in the specified format, you will get an application no/track no, and print out of the same need to be submitted.
  • The date you have submitted your online application with all documents will be considered as official date of receipt of application.
  • Once all documents are submitted, the APEDA itself or the authorized agency will do the physical authentication of the documents and submit its report to the technical committee.
  • Any proposal up to Rs 1.00 crore can be approved by the Chairman of the APEDA; however for the proposals exceeding Rs 1.00 crore, approval of APEDA authority is required.
  • Once the application is approved by the APEDA authority, you will be issued a letter containing In-principle approval.
  • Once the letter is received with In-principle approval, it becomes the responsibility of the beneficiary to file the final claim documents well before the expiry of the In-Principle approval letter.
  • You, as an applicant would need to submit the following documents in order to get the financial assistance of APEDA:
    • CA certificate in the desired and prescribed format.
    • Bank statement reflecting the payments made to the vendors/suppliers.
    • Receipts from the vendors/suppliers.
    • Indemnity bond on Rs 100/- non-judicial stamp paper.
    • In case of capital assets, installation certificate from Chartered Engineer need to be submitted.
    • Bio-data of the technician in case of laboratory equipment assistance.
    • A copy of feasibility study report.
    • Audit surveillance report format for quality management systems.
    • Relevant document for imported equipment

Advantages of APEDA

Advantages of APEDA are listed as below:

  1. It is a one-time registration.
  2. It enables the registered exporters to avail the financial assistance schemes of APEDA.
  3. It is a mandatory registration.
  4. It serves as a meeting point for the registered members to meet and to participate in various training programs.
  5. It ensures the timely production and quality of scheduled products.